UPDATE TO AWARD PROCESS:
As of our January 2019 award cycle, we have made some important changes to the way the Smith Awards are administered:
The University of Florida W. Martin Smith Interdisciplinary Patient Safety Awards Program is cosponsored by the UF College of Medicine Continuing Medical Education and the UF Self-Insurance Program (SIP). This program provides start-up support for faculty and staff to design and implement projects focused on reducing the likelihood of adverse events or claims and/or patient safety and clinical process improvements. Projects selected for funding may also address national initiatives such as the Partnership for Patients, CMS improvement programs, and IHI and NQF initiatives. Topic-specific calls for project proposals will be made by the program periodically, in response to demonstrated quality and safety enhancement opportunities; however, unsolicited applications are also accepted during the open submission period.
Smith Awards-funded projects must plan and implement clinical education and process improvement initiatives designed to directly improve patient safety and clinical processes that enhance the delivery of care and minimize the opportunity for claims and litigation.
Supported projects must include plans for strong improvement implementation and evaluation of the educational intervention and process improvement effort on the relevant issue(s). In addition, projects must include a UF CME-accredited educational program and identify at least one additional anticipated objective for results to be shared in a broader peer-reviewed context, e.g., journal publication or presentation to local, national, or international forum. Any published material resulting from the project must be provided to the Smith Awards program.
Special consideration will be given to applications that include the following features:
Most Smith Awards projects will be in the amount of $25,000 or less over the life of the project.
12 to 24 months.
Applications (located in the upper left hand corner under Smith Awards Forms) may be submitted to SIPSmith@sip.ufl.edu during the open submission period from January 1st through March 31st ONLY. The selection committee meets once a year, winners will be selected and announced during the month of April. If selected as a winner, the Principal Investigator or designee will be contacted by an Award Program Administrator.
Awardees are required to sign an Award Agreement prior to commencing the approved project.
All faculty, employees, staff, residents, fellow, and students of the University of Florida Health colleges and at UF Health Shands in Gainesville and Jacksonville are invited to submit applications Letters of Interest.
Smith Awards may be used to support a variety of project-related items, including consumables, data analysis, and limited FTE support. They may not be used to offset capital budget expenses or support expenditures which should be submitted through the regular budget process, such as clinical equipment. Awards monies may not be used to support new FTE lines, existing FTE salaries, or ongoing expense commitments that extend beyond the grant period. Awards monies may not be used for indirect costs (IDC). The use of Smith Awards funds will be limited to those expense items listed in the Awards request budget. Proposed Travel budget expenses to conferences should only be budgeted for accepted peer-reviewed activities on completed projects, with the total amount limited to $5,000 or less. It is also important to follow State and UF Travel requirements, which can be found at: http://www.fa.ufl.edu/departments/travel/
Smith Awards projects will frequently require data collection involving human subjects (e.g., students, residents, faculty, patients, etc.). Human subject research is subject to review and approval by the UF Health Science Center IRB. Unless your submitted proposal meets the definition of a CQI project, Smith Awards projects approved for funding must be reviewed and approved by the IRB prior to initiating the project.
For answers to common questions about “When is CQI Research?” click here: http://irb.ufl.edu/wp-content/uploads/quality-vs-research.pdf
Many projects will likely qualify for either exempt or expedited review by the IRB, which means they can be reviewed by the Chair or Vice Chairs and do not have to be reviewed by the full Board.
To avoid federal regulatory compliance issues, we suggest that the Gainesville campus contact Peter Iafrate, Chair of the IRB-01, at 352-273-9600 or email@example.com and in Jacksonville contact Dr. Wajeeh Bajwa, DRC Research Regulatory Manager – IRB-03, at 904-244- 9478 or firstname.lastname@example.org. They will advise you about which IRB category your project falls into, the proper IRB forms you need to complete, and to whom to submit it to. It is highly recommended that you contact the IRB Chair when you have completed your award proposal, or even before, to get a head start on the IRB process and minimize any potential for delay.
Awardees must provide brief quarterly progress updates and a final project report at the end of the project support period. Due dates for progress reports will be determined once IRB approval is obtained. IRB approval is required prior to release of funds (see IRB Submission). Progress report schedules will be provided to you by an Awards Program Administrator once notification has been received that funds are released and available for access. Ongoing funding is contingent on the receipt of these progress reports. Principal Investigators may be required to present project progress at various UF Health enterprise forums. Please submit completed quarterly progress reports and any final reports to the responsible contacts noted below.
Principal Investigators: Brenda Fahy MD, MCCM and Mary D Patterson MD, MEd, their project is titled Deploying In Situ Simulation to Improve Team Performance and Identify Safety Threats.
Principal Investigators: David Chesire, PhD, Carol Diachun, MD, Patrice Jones, DNP, RN, et al., their project is titled Implementing a Second Victim Peer-Counseling Program and Support Group to Provide Behavioral Support to Treatment Team Members Experiencing Adverse Professional Events.